Expressing gratitude can be such a heartwarming feeling, especially when you’re on the receiving end on a really bad day. You never know who you’re going to save with a thank you note, so you should always take the opportunity to show appreciation to others and their actions.

On the flip side, it can also be hard to put your thoughts and feelings into writing. Maybe you’ve never been the best with words, but that doesn’t mean you have to hide away your gratitude towards someone just because of it. Here’s a simple guide that can help steer you into writing a heartfelt thank you note.

  1. Picking the Right Card

How a note looks can usually set the tone for the reader, so choose a card that will be able to resonate with your feelings on the recipient. You can choose one that has a sweet little graphic design or some fancy text.

You could also opt for the other route of just choosing a funny card to lighten up the mood and pretend that your note isn’t that big of a deal. This is especially helpful if you’re the type of person who finds it hard to be serious when you want to be genuine.


  1. Writing an Opening

Once you’ve finally chosen a card, it’s time to start on the content you want to put in. Begin the note with a short opening line. If you’re close with the person, you could just address them by their first name. Otherwise, you should probably stick with using Mr., Mrs. and Ms. for the rest.

There’s no need to beat around the bush; write down ‘thanks’ or ‘thank you’ into the note. If you want to go a little more formal, you can write ‘I appreciate you’ or ‘I’m grateful to you’ as an alternative.


  1. Noting Why You’re Grateful

It can be a little vague if you just leave it off with a thank you, or they’ll get the impression that you don’t remember what you’re thanking them for. Write in detail about the reason you’re thanking them, be it a gift, an action, their presence or more. Also, note how they were able to help you. Knowing their impact can help them understand how grateful you are towards them.


  1. Adding a Personal Touch

As you end the note, add a little closing remark. Don’t try to go too generic on this because it’s the perfect opportunity to put a little personality into the note. You could write in a little inside joke you have with the person or a promise that you’d deliver for them next time in exchange for what they were able to give you.


  1. Signing It Off

Finally, to cap off the thank you note, sign it with a short phrase and your name. You could also use a personal signature or term that you know they will be able to recognise, along with a special nickname they may have for you.



Everyone deserves to know the positive impact they have on others, and going through these steps to make a heartfelt thank you note makes the world one step closer to that. Send the card over as soon as you can!

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